Group Travel

Air Canada Group Travel is for groups of ten or more passengers travelling together to the same destination on the same date and on the same flight. As a group, you’re entitled to the following benefits, including special group fares and dedicated services.

Group Travel Perks

  • Reduced Fares

    We offer reduced fares up to 11 months prior to your date of travel.

  • Deferred Payment

    Secure a group’s reservation with a simple booking fee and settle the balance closer to your departure.

  • Free Advanced Seat Selection

    Group seat selection is confirmed free of charge at the time of booking.

  • Complimentary Tickets

    Receive complimentary tickets based on the number of passengers in your group.

  • Checked Bags

    Group Travel includes one checked bag for every passenger.

Find The Best
Flights and Fares

1.

Complete Air Canada's Group Travel fare quote request form and submit.

2.

Our Group Travel representatives will contact you within two business days to offer you the best matching fare options.

Group Travel Fare Quote Request Form

Travel Agents: Sign on to the Air Canada travel agency website to use our new Group Travel Estimator.

Quick Links

Group Travel FAQs

You are travelling as a group if you are ten or more passengers travelling together to the same destination on the same date and on the last outbound flights of your itinerary.

Yes, there is a minimum of six seats required to book a group in Air Canada Signature Class.

Yes, there is a minimum of ten seats required to book a group in Premium Economy Class.

When a passenger needs to travel on a different flight than the rest of the group, it is called a Deviation. Deviations of up to 25% of the group are permitted on the return portion of the trip. A deviating passenger may return on a different date and/or from/to a different city and must return within seven days before or after the main group’s return date. Not permitted on itineraries that include other airlines.

When a passenger needs to depart from a different city and connect with the rest of the group on the way to their destination, it is called a Feed-In. There is no limit to the number of Feed-Ins permitted.

Payment deadlines are always specified on your contract once a group has been booked.

The booking fee of $100 per group is in effect as of the date on which the contract is signed. At 60 days prior to departure the booking agent is responsible for the deposit. At 30 days prior to departure, the group is considered at Full Payment.

If a group booking is cancelled after the contract has been signed but before the deposit deadline, the space will be released and the booking fee forfeited. If the group booking is cancelled after the deposit deadline, the full deposit and booking fee will be forfeited.

The group number may be adjusted at any time between booking and deposit deadline as long as it does not go under ten passengers . Seats may be added after the final payment deadline; however, they will not be included when calculating the Tour Conductor (Free Ticket) Ratio.

Should the group number drop below ten, the space will be released and rebooked as individuals via aircanada.com or our Air Canada Reservations department. Any applicable booking fee or deposit will be forfeited.

Names are due 14 days prior to departure and should be sent via email using our Name List Form provided above. The Air Canada Name List Form is mandatory and used to upload the names directly to the group files, thus minimizing delays and errors. All names must match travel documents.

Air Canada Group Travel offers one free-of-charge ticket (taxes and fees are applicable), known as a Tour Conductor Ticket, for every 20 paid tickets issued to a group. The Tour Conductor count is calculated at time of final payment. Please note that some restrictions apply. Refer to your contract or contact Air Canada Group Travel for details.

Once tickets have been issued, name changes can be made for a fee.

Once the tickets have been issued, itinerary changes must be made based on the applicable ticket rules by contacting Air Canada Group Travel. If a change is permitted, additional fare and change fees may apply. Please contact Air Canada Group Travel for details.

Altitude points cannot be used to purchase group tickets.

Altitude customers may use their points to process E-Upgrades at check-in only.

Equipment details must be provided at the beginning of the group booking as some of our flights are operated by smaller aircraft and we will need to confirm that your equipment can fit on your requested flight.

A standard advanced block of seats is reserved for all group bookings so that groups may sit together. Specific seat selection is not available for groups at this time. You may request the seat list in advance and send the names in a specific order to match the order of the seats being held.

Once you have completed the initial booking request process, please send any competitive fare information to Air Canada Group Travel for review. Please include the routing, dates, base fare and total taxes.

When you are ready to pay for your group travel, please provide us with your contact information by clicking on the Pay for a Group Booking link on the Group Travel page and fill out the form.

Air Canada Group Travel will be in touch to collect your credit card details. Only authorized credit cards are accepted.

Please do not submit your credit card information via email.