Regulatory requirements

This section provides you with newsworthy regulatory updates as they apply to the handling of cargo.

Customs - Canada

Advance Cargo Information (ACI) for Canada Border Services Agency (CBSA)

Electronic reporting of cargo information is required for all inbound flights to Canada and these requirements must be complied with in their entirety.

Air carriers or freight forwarders are accountable for all shipments at both the master (MAWB) and house air waybill (HAWB) levels.

Complete disclosure of all shipments is required for all inbound flights.

HAWB data is required at goods acceptance. Forwarders and all shippers have three options
  • Electronic transfer of the FHL2 message information directly to Customs
  • Electronic transfer of the FHL2 message information via Cargo Portal Services (CPS)
  • Manual delivery of paper documentation to Air Canada Cargo for forwarding to Customs
Forwarders and shippers who opt to report directly will be permitted to do so, provided a Memorandum of Understanding (MOU) with Air Canada Cargo exists, transferring all liability for accuracy and completeness of data to the forwarder/shipper. Should no HAWB exist in our system at time of goods acceptance, a manual charge fee will be assessed to the forwarder/shipper. In addition to transferring details to Air Canada Cargo, forwarders and shippers will be expected to provide the following documents at time of shipment acceptance:
  • Copy of the MAWB document,
  • In an additional envelope, a minimum of two copies of the detailed consolidation manifest, which shall include for each HAWB:
    • the ultimate shipper and consignee,
    • a complete detailed description of the goods being shipped and
    • number of pieces and weight.
  • For unitized shipments, a complete and accurate detailed consolidation manifest that includes
    • every HAWB, and
    • the number of pieces and weight associated with each HAWB within each unit tendered.

In accordance with the Canada Border Services Agency's ACI regulations, Air Canada Cargo must ensure that the HAWB information sent electronically is timely, accurate and complete. This may require Air Canada Cargo to provide additional handling and electronic processing of shipments.

House Air Waybill data submission charges (per HAWB):

CAD($)
CAD($)
USD($)
EUR(€)
GBP(£)
Direct electronic data transmission to Customs by Forwarder/Shipper
No charge
No charge
No charge
No charge
Electronic data transmission to Air Canada Cargo for forwarding to Customs
3.50
3.50
2.50
2.50
Manual presentation of documentation for Air Canada Cargo to enter and transmit to Customs
18.00
18.00
15.00
10.00

Air Canada Customs Sufferance Warehouse Codes

The Customs Sufferance Warehouse Codes assigned to Air Canada are reserved solely for individuals who have a requirement to obtain such a code. Air Canada reserves the right to monitor any and all activity to its Customs Sufferance Warehouse Codes.

The Canada Border Services Agency (CBSA) website lists Customs Sufferance Warehouse Codes for each province and territory alphabetically by warehouse name.

Customs - United States

ADVANCE AIR CARGO MANIFEST (ACM) FOR U.S. CUSTOMS

Electronic reporting of cargo information is required for all inbound flights to the U.S.A. and these requirements must be complied with in their entirety.

Air carriers or freight forwarders are accountable for all shipments at both the master (MAWB) and house air waybill (HAWB) levels.

Complete disclosure of all shipments is required for all inbound flights. HAWB data is required at goods acceptance. Forwarders and all shippers have three options:

  • Electronic transfer of the FHL2 message information directly to Customs
  • Electronic transfer of the FHL2 message information via Cargo Portal Services (CPS)
  • Manual delivery of paper documentation to Air Canada Cargo for forwarding to Customs

Should no HAWB exist in our system at time of goods acceptance, a manual charge fee will be assessed to the forwarder/shipper.

In addition to transferring details to Air Canada Cargo, forwarders and shippers will be expected to provide the following documents at time of shipment acceptance:
  • Copy of the MAWB document,
  • In an additional envelope, a minimum of two copies of the detailed consolidation manifest, which shall include for each HAWB:
    • the ultimate shipper and consignee,
    • a complete detailed description of the goods being shipped, and
    • number of pieces and weight.
  • For unitized shipments, a complete and accurate detailed consolidation manifest that includes:
    • every HAWB, and
    • the number of pieces and weight associated with each HAWB within each unit tendered.

In accordance with U.S. Customs regulations, Air Canada Cargo must ensure the HAWB information sent electronically is timely, accurate and complete. This may require Air Canada Cargo to provide additional handling and electronic processing of shipments.

House Air Waybill data submission charges (per HAWB):

CAD($)
CAD($)
USD($)
EUR(€)
GBP(£)
Direct electronic data transmission to Customs by Forwarder/Shipper
No charge
No charge
No charge
No charge
Electronic data transmission to Air Canada Cargo for forwarding to Customs
3.50
3.50
2.50
2.50
Manual presentation of documentation for Air Canada Cargo to enter and transmit to Customs
18.00
18.00
15.00
10.00

Air Canada Firms Warehouse Codes

The Warehouse Firms Codes assigned to Air Canada are reserved solely for individuals who have a requirement to obtain such a code. Air Canada reserves the right to monitor any and all activity to its Warehouse Firms Codes.

Customs - India

Indian Customs Message (IGM)

Electronic reporting of cargo information is required for all inbound flights to India and these requirements must be complied with in their entirety. Air carriers or freight forwarders are accountable for all shipments at both the master (MAWB) and house air waybill (HAWB) levels.

Complete disclosure of all shipments is required for all inbound flights. HAWB data is required at goods acceptance. Forwarders and all shippers have three options
  • Electronic transfer of the FHL2 message information directly to Customs
  • Electronic transfer of the FHL2 message information via Cargo Portal Services (CPS)
  • Manual delivery of paper documentation to Air Canada Cargo for forwarding to Customs

Forwarders and shippers who opt to report directly will be permitted to do so, provided they forward to Air Canada Cargo a 16 Digit Number on the MAWB, assigned by Indian Customs, transferring all liability for accuracy and completeness of data to the forwarder/shipper.

Should no HAWB exist in our system at time of goods acceptance and/or no 16 Digit Number exist on the MAWB, a manual charge fee will be assessed to the forwarder/shipper.

In addition to transferring details to Air Canada Cargo, forwarders and shippers will be expected to provide the following documents at time of shipment acceptance:
  • Copy of the MAWB document,
  • In an additional envelope, a minimum of two copies of the detailed consolidation manifest, which shall include for each HAWB:
    • the ultimate shipper and consignee,
    • a complete detailed description of the goods being shipped, and
    • number of pieces and weight
  • For unitized shipments, a complete and accurate detailed consolidation manifest that includes:
    • every HAWB,
    • the number of pieces and weight associated with each HAWB within each unit tendered.

In accordance with IGM requirements by Indian Customs, Air Canada Cargo must ensure the HAWB information sent electronically is timely, accurate and complete. This may require Air Canada Cargo to provide additional handling and electronic processing of shipments.

House Air Waybill data submission charges (per HAWB):

CAD($)
CAD($)
USD($)
EUR(€)
GBP(£)
Direct electronic data transmission to Customs by Forwarder/Shipper
No charge
No charge
No charge
No charge
Electronic data transmission to Air Canada Cargo for forwarding to Customs
3.50
3.50
2.50
2.50
Manual presentation of documentation for Air Canada Cargo to enter and transmit to Customs
18.00
18.00
15.00
10.00

Customs - Cuba

Advance Cargo Information (ACI) For Cuba Customs (Aduana General de la Republica de Cuba)

Electronic reporting of cargo information is required for all inbound flights to Cuba and these requirements must be complied with in their entirety. Air carriers or freight forwarders are accountable for all shipments at both the master (MAWB) and house air waybill (HAWB) levels.

Complete disclosure of all shipments is required for all inbound flights.

HAWB data is required at goods acceptance. Forwarders and all shippers have two options:
  • Electronic transfer of the FHL2 message information via Cargo Portal Services (CPS)
  • Manual delivery of paper documentation to Air Canada Cargo for forwarding to Customs
  • Forwarders/shippers are not permitted to report directly.
Should no HAWB exist in our system at time of goods acceptance, a manual charge fee will be assessed to the forwarder/shipper. In addition to transferring details to Air Canada Cargo, forwarders and shippers will be expected to provide the following documents at time of shipment acceptance:
  • Copy of the MAWB document,
  • In an additional envelope, a minimum of two copies of the detailed consolidation manifest, which shall include for each HAWB:
    • the ultimate shipper and consignee,
    • a complete detailed description of the goods being shipped, and
    • number of pieces and weight
  • For unitized shipments, a complete and accurate detailed consolidation manifest that includes:
    • every HAWB,
    • the number of pieces and weight associated with each HAWB within each unit tendered.

In accordance with Cuba's ACI regulations, Air Canada Cargo must ensure the HAWB information sent electronically is timely, accurate and complete. This may require Air Canada Cargo to provide additional handling and electronic processing of shipments.

House Air Waybill data submission charges (per HAWB):

CAD($)
CAD($)
USD($)
EUR(€)
GBP(£)
Electronic data transmission to Air Canada Cargo for forwarding to Customs
3.50
3.50
2.50
2.50
Manual presentation of documentation for Air Canada Cargo to enter and transmit to Customs
18.00
18.00
15.00
10.00

Customs - China

People's Republic of China Official Customs Authority
Advance Commercial Information (ACI) Air Cargo Reporting

Prior to tendering and acceptance of freight, the following advance commercial information must be provided to Air Canada Cargo for forwarding to Chinese Customs in Shanghai (PVG) and Beijing (PEK).

China's Official Customs Authority requires exact shippers and consignees information on all imported merchandise, both at the Master Airway Bill Level and House Air Waybill Level.

The following information is required for both the Shipper and the Consignee:
  • Full description of goods (e.g.: "NEWSPAPER" instead of "DOCUMENTS"; "Pharmaceutical Products" instead of "PHARMA")
  • Complete name of Shipper and Consignee
  • Street number and street name
  • Full city name
  • Full Province or State Name
  • Country Name

In accordance with China's ACI regulations, Air Canada Cargo must ensure the HAWB information sent electronically is timely, accurate and complete. This may require Air Canada Cargo to provide additional handling and electronic processing of shipments.

Please be also advised that direct transmission by the customer is not authorized by Chinese Customs.

House Air Waybill data submission charges (per HAWB):

CAD($)
CAD($)
USD($)
EUR(€)
GBP(£)
Electronic data transmission to Air Canada Cargo for forwarding to Customs
3.50
3.50
2.50
2.50
Manual presentation of documentation for Air Canada Cargo to enter and transmit to Customs
18.00
18.00
15.00
10.00

Please contact your local Air Canada Cargo Sales team for further information.