Ready for carriage

Is your shipment ready for carriage?

To meet performance expectations and current regulatory and security control requirements, Air Canada Cargo adheres to a rigorous goods acceptance process.

Such process requires your shipment to be ready for carriage as per the following:

  • Shipments are acceptable for transportation only when the rules and regulations of the tariffs and all laws, ordinances, and other governmental rules and regulations governing the transportation thereof have been complied with by the shipper, consignee or owner.
  • It is agreed that the goods shipped are accepted in apparent good order, are properly packaged, are in a condition for carriage that is in conformity with IATA regulations, and are subject to the conditions of the contract (the Air Waybill).
  • All shipments must be delivered on time and have a confirmed booking from origin to destination.
  • Volume and weight must match the booking at time of acceptance.

Air waybill

  • In conformity with IATA Resolution 600a, the air waybill must be accurate and complete in all respects, and must include weight, number of pieces, dimensions, nature of goods and all information required by Customs. Known or Unknown security status must also be included.
  • In conformity with IATA Resolution 600b, the air waybill must contain the conditions of contract as per on the reverse side of original copies 1, 2, and 3.
  • In conformity with IATA Recommended Practice 1670, the carriage of cargo using Electronic Data Interchange (EDI) to transmit the information of the air waybill (E-Air Waybill) is also acceptable (where authorized) and shall follow procedures and standards as required by IATA.
  • When applicable, complete HAWB information must be available for manual input or electronically transmitted to either Air Canada or directly to Customs.

Note: Any adjustments made to an Air Waybill that could impact the expected billing amount, such as re-weighing, calculating or re-calculating the dimensional weight of your shipment, will be communicated to the shipper with a Notice of Correction. This Notice of Correction will be sent electronically to your attention.

Documentation

  • In conformity with IATA Recommended Practice 1601, all documents necessary for each consignment for determining the nature of the goods and export, import or transit documents as required to present to Customs or any governmental body, must be completed and/or checked and must accompany the air waybill.
  • In conformity with IATA Recommended Practice 1670, using Electronic Data Interchange (EDI) to transmit the information of documents is also acceptable (where authorized) and shall follow procedures and standards as required by IATA.

Marking of packages

  • In conformity with IATA Resolution 606, all packages of each consignment must be marked in the following way: either all packages show the consignee's name, street and city address, including ZIP/postal code, as on the air waybill, or this information is shown on one or more packages with an appropriate reference thereto on all other packages in the consignment.

Packing

  • In conformity with IATA Recommended Practice 1601, the contents of each consignment must be properly packed for carriage so as to ensure that they can be carried safely with ordinary care in handling and so as not to injure or damage any persons, goods or property.
  • Dangerous Goods must be packed in accordance with IATA Dangerous Goods Regulations.
  • Packages containing valuables or articles of extraordinary value must be packed in outside containers with measurements of 28.3 cubic decimeters (30.5cm x 30.5cm x 30.5cm) or (12 in. x 12 in. x 12 in. /1,728 cubic inches) or more.

Labeling of packages

  • In conformity with IATA Recommended Practice 1601, labels must be fully visible and all old labels and markings must be obliterated. A completed cargo IDENTIFICATION LABEL or stencil must be attached to each package. Where standard LABELS FOR SPECIAL CONSIGNMENTS (perishables, live animals, etc.) are used they must be affixed to the package(s) to which they relate. Affix standard LABELS FOR DANGEROUS GOODS to the packages to which they relate in accordance with IATA Dangerous Goods Regulations.

Shipper's Declaration for Dangerous Goods

  • The Shipper's Declaration, duly signed and completed, as described in the applicable dangerous goods regulations, must be provided by the shipper. If a consignment includes dangerous goods, such goods must be offered separately and clearly indicated on the air waybill.

Security adherence

  • Consignments delivered to Air Canada Cargo shall be prepared ready for carriage in accordance with security control instructions provided by the National Authority and any additional instructions provided by Air Canada Cargo.

Note: Any cargo that cannot be screened to a satisfactory standard may have to be broken down into smaller pieces in order to obtain a clear image. Break-down and build-up fees may apply.